Daniel M. Geynisman, MD; Caitlin R. Meeker, MPH; Jamie L. Doyle, MPH; Elizabeth A. Handorf, PhD; Marijo Bilusic, MD, PhD; Elizabeth R. Plimack, MD, MS; and Yu-Ning Wong, MD, MSCE
More than 50 oral anticancer medications (OAMs) have been approved since 1998, making treatment possible and more convenient for many patients.1,2
Unlike office-administered chemotherapy, which is covered as a medical benefit by insurance plans, OAMs are obtained through a patient’s prescription coverage. Although providers anecdotally discuss the significant burden that is placed on them to help patients receive OAMs, there are few empiric data that describe the effort and time spent to obtain these drugs. Access to these data is complicated for multiple reasons. First, there is heterogeneity among prescription plans regarding the requirements for prior authorization for OAMs and the contracted specialty pharmacies to fill them. Second, cost sharing varies substantially based on insurance; for example, many Medicare patients will face very high co-pays for their initial drug fills as they enter the coverage gap.3
Third, patient assistance programs (PAPs) may provide some relief, but accessing them can be time-consuming and complicated due to the applications involved, the availability of funds, and restrictions on eligibility.3
The reasons described above are not clear to providers at the time of prescribing and the problems they present require significant staff effort to resolve. Given the multiple parties involved for each prescription (patient, prescriber, insurer, specialty pharmacy, industry, and foundation co-pay PAPs), quantifying this effort is challenging because the data are not readily available in data sets traditionally used for health services research, such as administrative claims data.
In an initial step to characterize the barriers to timely initiation of oral therapy, we describe our efforts obtaining on-label OAMs in the Genitourinary Medical Oncology clinic at Fox Chase Cancer Center in Philadelphia, Pennsylvania. Because of the multiple hand-offs among the different parties, we sought to granularly quantify and qualitatively describe the clinic staff’s efforts to obtain OAMs. We focused on metastatic prostate and renal cell cancers, 2 diseases for which OAMs are frequently used.
We conducted a retrospective review of prescriptions written for on-label recommended OAMs for advanced prostate cancer (abiraterone and enzalutamide) and renal cell carcinoma (sunitinib, pazopanib, axitinib, everolimus, and sorafenib). To identify patients, we accessed nurse-maintained clinic tracking logs for OAMs between August 1, 2014, and August 31, 2015. During the study period, 4 attending physicians, 2 advanced practice clinicians, and 3 registered nurses were involved in the care of these patients.
The tracking sheets, which are maintained for all patients prescribed OAMs, are used by the clinic staff to organize data regarding patients’ OAM prescriptions. Notes about phone calls, pharmacy and co-pay information, patient-specific notes, and other data are kept in these logs. In addition, we searched the electronic health records for incoming and outgoing telephone calls.
Data Elements and Measures
We collected information on demographics, insurance coverage, use of co-pay PAPs, and specialty pharmacy assignment. In addition, we measured the number of phone calls involving clinic staff required to obtain a drug and noted the reasons for phone calls. We also recorded the date the prescription was initiated, the date prior authorization was received (if applicable), and the date the drug was received or initiated by the patient. When available, any co-pay information was recorded. Time in days and number of calls were summarized by whether the patient received co-pay assistance. Differences were compared using Wilcoxon rank sum tests. This study was approved by Fox Chase Cancer Center’s Institutional Review Board.
Of 116 patients examined, 56% had renal cell carcinoma and 44% had prostate cancer. The median age was 65 years (range, 27-88); 85% were male, 89% were white, and 77% had prescription drug coverage. Of note, only 3 patients were known to not have prescription drug coverage, with status of the remainder (21%) being unknown. There were 149 unique prescriptions written during the study’s time period. Four specialty pharmacies dispensed almost 70% of all prescriptions. For 32% of prescriptions, the initially contacted specialty pharmacy transferred the prescription to another pharmacy. The Table [part A and part B]
shows the results for prescription details, phone calls made, co-pays incurred, and financial assistance obtained for patients.
Time to Prior Authorization and Receipt of Medications
The median time from initial prescription to prior authorization was 3 calendar days (range, 0-81) and the median time from initial prescription to patient receipt of the drug was 12 days (range, 0-62). One hundred nine (73%) prescriptions required 2 or more phone calls and 60 (40%) required 5 or more calls to acquire prior authorization and/or financial assistance or to provide instructions to the patient. The Figure
is an example of a typical patient’s 16-day process to obtain an on-label OAM with 9 phone calls made by the nursing staff.
Some financial information was available for 107 prescriptions (72%). Fifty-eight prescription fills had documentation of utilizing financial assistance: 8 qualified for a drug voucher or free limited supply and 50 qualified for a grant or co-pay card. Examining the 38 prescription fills with complete (initial and final) co-pay information, 2 prescriptions initially had a $0 co-pay. The remaining 36 initially had mean and median co-pays of $1226.03 and $329.73, respectively (range, $3.60-$6000.00). For final co-pays, 17 of the 38 prescriptions had a $0 co-pay, and the remaining 21 prescriptions had a mean and median co-pay of $124.57 and $25.00, respectively (range, $3.60-$1056.44). The Table contains all available co-pay information. Among those prescriptions with available co-pay information, those that required financial assistance took longer to obtain the drug (P
= .003) and required more phone calls by clinic staff (P
= .0001) than those that did not (eAppendix Table
[eAppendix available at ajmc.com
In a genitourinary oncology patient cohort being treated by a subspecialized group of providers, we report on a substantial and unique barrier to timely initiation of OAMs—time and effort of clinical staff and patients—a challenge not present with the use of intravenous oncology drugs. Although all drugs were prescribed on-label, approximately 50% of calls involved prior authorization and insurance barriers. With a median time of 12 days from prescription to receipt of drugs, many patients waited weeks to start their drugs for no reason other than the work required to obtain them. At a time when increasing value in healthcare is becoming a major focus of reform, the extra work and time imposed by this model creates waste and reduces value for all parties involved.4
We believe that these data provide, for the first time, empiric insight into the real-world experience that providers face when prescribing OAMs. We also provide initial evidence that the need to obtain financial assistance leads to a statistically, and potentially clinically, significant additional delay in obtaining OAMs. This has face validity as obtaining financial assistance entails administrative hurdles, including filling out applications, calling foundations, and obtaining patient financial documents, adding to the burden of both the patient and clinic staff. Thus, procedures to streamline the financial assistance process would be beneficial, although they would not eliminate the delay that persisted for patients who did not need financial assistance.
Our findings have implications for both clinical care and research. A delay of several weeks in prompt initiation of care may lead to clinical deterioration of patients as well as significant anxiety, although both of these outcomes need further prospective evaluation. The nursing logs and phone call records we reviewed documented confusing and frustrating efforts to navigate through prior authorizations and PAPs. A recent study by Zafar et al found that, as a whole, the industry-sponsored PAPs lacked transparency with regard to the eligibility criteria and actual financial benefit available to patients.3
The authors concluded that “more work is needed in understanding how these programs affect practice patterns, outcomes, and the overall cost of cancer care.” Our findings extend the discussion surrounding the many barriers to efficient obtainment of OAMs and the impact of the process on clinic staff and patients.
Although limited, our co-pay data also provide information regarding the importance of co-pay assistance programs in providing access to these treatments. Fifty-eight of the 107 prescriptions with co-pay data available utilized some type of financial assistance. Given the missing data, this likely understates the true need for co-pay assistance, which is particularly notable because 77% of our patient sample had prescription coverage. Of the remaining 23%, only 2% were known to not have prescription drug coverage and, therefore, no analysis based on whether one had or did not have drug coverage was possible. In contacting hotlines for various industry-sponsored assistance programs, Zafar et al found the average reported patient out-of-pocket co-pay to be $21, with a range of $0 to $75, consistent with our findings of 49% having $0 co-pay but the remaining 51% having a mean and median co-pay of $81 and $25, respectively. This highlights that cost control strategies imposed by payers, such as prior authorizations and cost sharing, were resource-intensive and diverted staff resources from patient care, and ultimately, very few patients had co-pays of more than $100. Although co-pays were initially developed to discourage overuse of unnecessary care,5
for OAMs they may instead serve as a barrier by requiring patients and staff to seek out co-pay assistance to access drugs.
Practice-level quality improvement projects to improve access to OAMs will need to account for the heterogeneity of patients’ insurance coverage for treatments and should include adequate staff to address these issues. The scenario shown in the Figure is not uncommon and requires attentive and dedicated staff to ensure that information is accurately and efficiently transmitted among the involved parties. New research methods to address disparities in care will need to be developed to adjust for the use of PAPs and other resources that may not be apparent in claims data.
Our study has several limitations. This was a retrospective analysis and the tracking sheets were not designed for prospective data collection. The staff may not have recorded all the phone calls, so we may have underestimated the number of phone calls made. We also did not collect information on faxes received or sent or the length of phone calls. The days reported were calendar days, not business days, which could account for some of the delays in prior authorization and drug obtainment. The source of the co-pay financial support was not recorded in all cases and could have come from manufacturers or patient support foundations. In addition, given the focus of our practice, we only evaluated on-label treatments for renal cell cancer and prostate cancer. However, the issues we identified were related to insurance characteristics, such as the need for prior authorization, rather than disease-specific issues, and thus we expect that these barriers would be relevant to patients treated on-label for other cancers in which OAMs are used (more than 60 OAMs are currently FDA-approved for patients with cancer). We would expect that patients receiving off-label treatments might have longer delays. Finally, we had a stable staff focusing on only 2 diseases. It is likely that practices focusing on a wider range of diseases or with a less experienced staff would have greater delays due to their lack of familiarity with disease-specific assistance programs or other clinical issues.
Processes to fill on-label prescriptions for OAMs are heterogeneous and involve multiple parties, which can lead to delays in treatment initiation. As payers and healthcare providers examine methods for quality improvement, they should consider improved processes to facilitate prompt initiation of OAMs.