Association of Care Management Intensity With Healthcare Utilization in an All-Condition Care Management Program

December 13, 2019

Higher intensity of care management in an all-condition program addressing care coordination and care barriers was associated with increased healthcare utilization among Medicaid and Medicare patients.

ABSTRACT

Objectives: To identify care needs among Medicaid and Medicare patients in an all-condition care management program involving case managers (CMs) and community health workers (CHWs), and to examine the relationship between intervention intensity and healthcare utilization.

Study Design: Retrospective longitudinal evaluation of managed care—hired CMs and CHWs based at 8 primary care sites participating in the Johns Hopkins Community Health Partnership (J-CHiP).

Methods: Patients at high risk for hospitalization were enrolled in J-CHiP. CMs provided care coordination and CHWs addressed barriers to care. Four program intensity categories were created: low CM—low CHW, low CM–high CHW, high CM–low CHW, and high CM–high CHW. We evaluated the adjusted relative risk (RR) of emergency department (ED) visits, hospitalizations, and 30-day hospital readmissions pre– and post enrollment in the program using CM documentation, electronic health record data, and insurance claims.

Results: Among 1408 Medicaid and 2196 Medicare patients, the predominant barriers to care were lack of transportation, unstable housing, medication payment, and healthy food access. Among Medicaid and Medicare patients, high CM—high CHW and high CM–low CHW intensities were associated with a higher adjusted risk of hospitalization and 30-day hospital readmission after program implementation compared with low CM–low CHW intensity. Among patients with low CM–high CHW intensity, Medicaid patients had a higher risk of readmission (RR, 1.47; P = .016) and Medicare patients had a higher risk of ED visit (RR, 1.33; P = .001) post program implementation.

Conclusions: In this longitudinal evaluation of an all-condition, unstructured, managed care organization—led program, preprogram trajectories of healthcare utilization rates among patients increased rather than decreased after program implementation, especially among patients receiving the highest care management program intensity.

Am J Manag Care. 2019;25(12):e395-e402Takeaway Points

Higher intensity of care management in an all-condition, combined case manager (CM) and community health worker (CHW) program among high-risk Medicaid and Medicare patients was associated with increased, rather than decreased, emergency department (ED) visits, hospitalizations, and hospital readmissions.

  • Observed preprogram patterns in utilization rates continued post program, irrespective of program intensity.
  • Findings differ from those of structured, disease-specific programs using CMs and CHWs, which show decreased utilization with higher program intensity.
  • Questions raised for future programs include the effectiveness of an all-condition versus disease-specific approach and the potential role for evidence-based CM and CHW interventions for appropriate clinical goals and barriers to care outcomes.

A commonly used approach to achieve the Triple Aim of improving the experience of care, improving the health of populations, and reducing per capita costs of healthcare1 is to identify high-risk patients—often those with multiple chronic conditions (eg, heart disease, cancer, stroke, diabetes)—for team-based case management.2 Case management programs have become routine within healthcare to coordinate care and address the social and behavioral needs of high-risk patients. The majority of state Medicaid programs now mandate comprehensive managed care programs that include a case management component.3

Similarly, adoption of community health worker (CHW) programs has increased. Systematic reviews report mixed effectiveness on outcomes but suggest that certain CHW programs can improve health outcomes, increase appropriate healthcare service use,4 as well as reduce emergency department (ED) visits and hospitalizations, and achieve cost savings.5 A key priority of the CMS Equity Plan is to increase the ability of the healthcare workforce, including CHWs, to meet the needs of vulnerable populations.6 These programs are also consistent with the CDC’s recommendation for an integrated and sustainable CHW workforce in public health to prevent and manage chronic diseases.7

Within Medicaid populations, some case management or case manager (CM) programs have been effective at reducing outpatient healthcare utilization, including ED visits and hospitalizations.8-11 Evaluations of certain programs have also documented that greater intensity of intervention was associated with reduced healthcare utilization.8,12 These programs focused on a single condition, such as diabetes, and generally delivered evidence-based, condition-specific interventions.12,13

Few studies have evaluated all-condition, combined CM and CHW programs in routine care among adult Medicaid and Medicare beneficiaries. The present analyses were conducted in the setting of the Johns Hopkins Community Health Partnership (J-CHiP), a Center for Medicare and Medicaid Innovation (CMMI) Healthcare Innovation Awardee. The objectives of this study were to identify care needs among high-risk Medicaid and Medicare patients in the J-CHiP primary care—based care management program involving CMs and CHWs, and to examine whether program intensity was associated with changes in healthcare utilization from baseline. We hypothesized that as program intensity increased, healthcare utilization would decrease.

METHODS

Study Setting

J-CHiP began in July 2012 as a CMMI Healthcare Innovation Awardee. The initiative was specifically designed to target patients with chronic conditions requiring high utilization of health services. The goal was to achieve the Triple Aim.14 J-CHiP concurrently implemented 3 care delivery models, each addressing different settings of care: an acute care model, a skilled nursing facilities model, and a community care delivery model.14 The community care delivery model consisted of 3 delivery programs: care management and 2 programs implemented by community-based nonprofit organizations. This analysis focuses on the care management program, which was delivered at 8 community-based primary care clinical practice sites in Baltimore City, Maryland. At each site, clinic-embedded CMs and CHWs were part of multidisciplinary ambulatory care teams led by primary care physicians.

The Johns Hopkins School of Medicine Institutional Review Board approved this J-CHiP analysis.

Patient Population

Patients were enrolled in the care management program from December 2012 through June 2015. Eligible patients were aged at least 18 years, were enrolled in Priority Partners Managed Care Organization or Medicare, had at least 1 chronic condition, were not pregnant, and received care at 1 of 8 participating primary care clinics. Patients were primarily identified for care management program enrollment using the Johns Hopkins Adjusted Clinical Groups (ACG) System predictive model to assess risk of hospitalization in the next year. This ACG risk stratification was based on clinical and utilization data, including age, comorbidities, and inpatient and outpatient healthcare utilization over the previous 12 months.15 ACG scores range from 0 to 1.00, with higher scores indicating greater risk of hospitalization. No specific cutoff identified eligible patients; highest-risk patients were prioritized. A second method of patient identification was healthcare provider referral. Patients with end-stage renal disease (ESRD) were ineligible, as they were referred to an existing ESRD-specific care management program.

For this analysis, patients were considered enrolled in the program once a CHW made successful contact with the patient to initiate care management program services.

Description of the Intervention

CMs and CHWs received staff training conducted by Johns Hopkins HealthCare (JHHC). For J-CHiP, CHWs initiated contact with eligible patients by telephone or in person to complete an initial “barriers to care” assessment, with appropriate outreach and follow-up. In-person contacts took place in patients’ homes or primary care clinics. The CHWs’ primary responsibility was to identify and intervene on identified barriers to care, such as difficulty accessing healthy food, unstable housing, lack of transportation, and insufficient financial resources. CHWs arranged for transportation, assisted with resource insufficiency, improved communication, and ensured treatment comprehension. They also reinforced health education, provided social support, and provided reminders.

After the CHW assessment, a CM contacted enrolled patients via telephone or in person. The CM role followed National Committee for Quality Assurance (NCQA) Health Plan Accreditation Standards for Complex Case Management. CMs performed a baseline assessment to identify healthcare needs, followed by care coordination, monitoring, and evaluation of services. They also assessed the patient’s level of health engagement and assisted patients by setting goals, acting as a patient liaison to coordinate care needs, and communicating with the care team to develop a plan to reflect the desired outcome. Due to the all-condition model, CMs did not utilize structured, disease-tailored interventions targeting clinical outcomes. A goal for CMs was to follow up with patients at least once every 3 months per JHHC health plan policy.

CM and CHW staff used an electronic care management documentation system to document patient information and program workflows. Reports of process metrics were reviewed monthly.

Data Sources and Measures

Data for analyses were obtained from the electronic care management documentation system, electronic health record, and insurance claims. CMs and CHWs documented every encounter with patients, including successful and unsuccessful attempts via telephone or in person. For each enrolled patient, the number of successful contacts made by CMs and CHWs was calculated.

Four distinct intervention intensity categories were created based on the distribution of successful CM and CHW contacts and national guidelines. For CM, low intensity was defined as less than 1 successful contact every 3 months based on NCQA and program goals. High intensity was defined as 1 or more successful contacts per 3 months. Due to a lack of standardized national guidelines for recommended CHW contact frequency, low intensity of CHW contacts was defined as below the 75th percentile in average number of contacts per month enrolled in the program. High CHW contact intensity was defined as above the 75th percentile. Thus, the 4 mutually exclusive categories of program intensity were (1) low CM—low CHW (reference group), (2) low CM–high CHW, (3) high CM–low CHW, and (4) high CM–high CHW (eAppendix Table 1 [eAppendix available at ajmc.com]).

Primary outcomes for analyses were the rates of ED visits, hospitalizations, and 30-day hospital readmissions, all obtained from insurance claims data. To obtain a baseline for each patient, utilization rates prior to J-CHiP were obtained for the 12 months prior to program enrollment. Baseline utilization rates are presented per month during that 12-month period. Postprogram utilization rates were analyzed for the 12 months or more following each patient’s enrollment in the care management program, through December 31, 2015, the end of J-CHiP. Healthcare utilization rates were monitored while patients were enrolled in the program and are presented per months enrolled in the program.

Statistical Analyses

Baseline characteristics were stratified by health insurance. Mann-Whitney U and χ2 tests were used to detect differences among continuous and categorical variables, respectively. Barriers to care and risk of hospitalization, via ACG score, were stratified by program intensity and health insurance.

Negative binomial regression models were used to evaluate the risk ratio of ED visits and hospitalizations for each program intensity with the low CM—low CHW category as reference group. A zero-inflated negative binomial model was used to model the risk ratio of readmissions to account for the excessive number of patients with zero readmissions (eAppendix Figures 1-6). Because longitudinal data were available at the patient level, a Poisson regression model using generalized estimating equations (GEE) was used to account for within-patient correlations. This approach allows determination of whether program intensity is associated with a difference in each primary outcome and is in contrast to time-series analyses, which are used when only group-level, aggregated data are available.16 In sensitivity analyses, models were run using a 50th percentile cutoff for CHW contacts and a 90th percentile threshold for CM contacts compared with the NCQA standard. Additional models with baseline rate of healthcare utilization preintervention, clinic site, and comorbidities were also run. All models looked at CM contacts per 3 months, were stratified by Medicaid and Medicare, and adjusted for age at enrollment, sex, ACG score, race, and baseline rate of the primary outcome prior to implementation of J-CHiP. In pre—post analyses, we evaluated the percent change in adjusted healthcare utilization for each primary outcome by modeling the monthly rates during the 12-month period before and in the period after care management program enrollment using GEE with a Poisson distribution.

RESULTS

Program Enrollment

A total of 4401 patients were determined to be eligible for care management. Of these, 3665 patients (83%) received a structured “barriers to care” assessment and were enrolled in the program. Of those enrolled, 3604 patients (98%) had claims data and were included in this analysis.

Table 1 shows patient characteristics at baseline. Both Medicaid and Medicare patients were predominantly female. The majority of Medicaid patients were African American, and the majority of Medicare patients were Caucasian. As expected, Medicare patients were older than Medicaid patients and had a higher burden of clinical comorbidities.

Table 2 shows patient characteristics by program contact intensity. The majority of Medicaid (68%) and Medicare (64%) patients received low CM—low CHW program intensity. Among Medicaid patients, age differed by program intensity, with the highest median age in the high CM–low CHW group. There was no relationship between program intensity and sex, race, or clinical comorbidities. Among Medicare patients, the baseline characteristics differed by program intensity: age, with highest median age in the low CM–low CHW group; race, with the highest percentage of African Americans in the low CM–high CHW group; and clinical comorbidities, as Medicare patients in the high CM–high CHW category had the highest percentage of obesity (56%), whereas the low CM–low CHW group had the highest percentage of lipid disorder (54%) and hypertension (74%). There was no relationship between sex and program intensity in Medicare. In both Medicaid and Medicare, the highest percentage of direct referrals to the care management program was seen in the high CM–high CHW category. Demographic characteristics stratified by insurance and CM or CHW categories are included in eAppendix Tables 2 and 3.

Patient Risk of Hospitalization, Barriers to Care, and Program Intensity

Table 3 shows ACG risk scores and barriers to care. The median ACG risk score differed by program intensity within Medicaid (P = .003) and Medicare (P = .007). For both insurance groups, the most intensive program category, high CM—high CHW, had the highest median ACG risk score, indicating that patients with the highest risk of hospitalization received the highest intensity of program contacts. Transportation was the most common barrier and differed in frequency among program intensity. Unstable housing was common among Medicaid patients, and the inability to pay for medications and accessing healthy food were frequent barriers regardless of health insurance.

Modality and Number of CM and CHW Contacts

The median numbers of successful CM contacts per 12 months enrolled in care management were 5.8 and 5.2 for Medicaid and Medicare patients, respectively (Table 4). Similarly, the median total CHW contacts per 12 months enrolled were 6.7 for Medicaid patients and 6.3 for Medicare patients. The majority of successful contacts were via telephone (70% for CM; 68% for CHW). Medicaid patients in the high CM—high CHW group had medians of 17.1 CM contacts and 19.6 CHW contacts per 12 months enrolled. Medicare patients in the high CM–high CHW group had comparable medians of 20.6 CM and 18.8 CHW contacts per 12 months. Data per month are displayed in eAppendix Table 4.

Crude Changes in Healthcare Utilization Outcomes From Baseline

Crude rates of ED visits, hospital admissions, and hospital readmissions per month are included in eAppendix Table 5 (A-C). Overall, the crude hospitalization rate decreased by 10.9% (95% CI, —18.7% to –2.3%) among Medicaid patients and increased by 12.6% (95% CI, 4.2%-21.7%) among Medicare patients.

Adjusted Changes in Healthcare Utilization Outcomes From Baseline

The Figure displays the adjusted relative risk (RR) of ED visits, hospitalizations, and 30-day readmissions in Medicaid and Medicare by program intensity. Medicaid patients in the high CM—high CHW and high CM–low CHW program intensities had a higher adjusted risk of hospitalization (RR, 2.08 and 1.72, respectively [both P <.001]) after program implementation compared with the reference group. Meanwhile, Medicaid patients in the high CM—high CHW program intensity had a higher adjusted risk of 30-day hospital readmission (RR, 2.19; P = .01) compared with the reference group (eAppendix Table 6). The latter effect remained after controlling for comorbidities and clinic site (eAppendix Table 7).

Among Medicare patients, those who received the low CM—high CHW program intensity had a higher adjusted risk of ED visits (RR, 1.33; P = .001) than the reference group. Patients in the high CM—high CHW and high CM–low CHW program intensities had a higher adjusted risk of hospitalization (RR, 1.39 [P = .001] and 1.44 [P <.001], respectively), whereas those in the high CM—low CHW program intensity had a higher adjusted risk of 30-day hospital readmission (RR, 2.20; P = .01) than the reference group.

DISCUSSION

In this evaluation, higher J-CHiP care management program intensity was associated with increased healthcare utilization. In the crude analyses, hospitalization rates decreased among Medicaid patients and increased among Medicare patients compared with the 12 months prior to program enrollment, with no significant changes in rates of ED visits or readmissions. However, after adjusting for age, sex, ACG score, race, and rate of healthcare utilization in the 12 months prior to the program, higher intensity of contacts by CMs, CHWs, or both was not associated with a reduced risk of ED visits, hospitalizations, or readmissions among either Medicaid or Medicare patients.

These findings differ from those of other studies. For example, urban patients with diabetes who were randomized to an intensive CM—CHW intervention had a 23% reduction in ED visits at 24 months compared with patients receiving minimal intervention intensity (outreach once every 6 months), and the rate reduction in utilization was strongest for the patients who received the highest CM and CHW visit frequencies.12 Similarly, an integrated case management program among high-risk Virginia Medicaid patients showed a higher percentage reduction in ED visits as the number of monthly contacts increased.8

The disparate findings may be explained, in part, by differences in the J-CHiP care management program structure. First, whereas the successful programs mentioned previously utilized comprehensive, structured, disease-specific intervention protocols,12,13,17 J-CHiP was an all-condition intervention program without disease-specific interventions. CMs followed generalized processes, without a targeted clinical disease outcome focus. Second, the primary roles of CMs and CHWs in J-CHiP were focused on care coordination and barriers to care, whereas other studies have utilized personnel in expanded, more clinically oriented roles to address disease status.7,12,17 Third, J-CHiP was a health service occurring in real time, administered by a managed care organization, rather than a controlled research trial. Hence, J-CHiP likely experienced more variability, compared with a controlled trial, in aspects of intervention fidelity and personnel. Fourth, the average length of patient follow-up for J-CHiP was shorter on average than for the programs mentioned previously, which collected data for 2 years.

Strengths and Limitations

This evaluation has several strengths. It evaluated a population-based program in a high-risk setting. Baltimore City has a 30% higher mortality rate than the rest of the state of Maryland, and life expectancy varies up to 20 years between neighborhoods in the city.18 Additionally, it tested an all-condition care management approach, instead of implementing several disease-specific interventions, which has had appeal as an efficient means to deliver care management. Moreover, the evaluation utilized primary data sources and employed rigorous analytic methodologies not routinely applied to program evaluation.

This evaluation also has important limitations. First, there is not a control group that was unexposed to the intervention—an inherent difficulty in real-world healthcare delivery. Still, there are several limitations and considerations with use of control groups in this context.19 Second, we were unable to distinguish between avoidable and unavoidable healthcare utilization due to data limitations. Consequently, we cannot determine whether the increase in utilization following program implementation was a result of CM and CHW detection of increased appropriate need for ED visits and hospitalizations among patients receiving the higher intensity of CM and CHW contacts. Third, the program did not collect data to enable analysis of whether specific patient-level behavioral variables (eg, busy vs at home, adherence patterns) influenced contact frequency with CMs and CHWs.

Despite these limitations, we are reassured by our sensitivity analyses. The overall trends in RRs of healthcare utilization were consistent when comparing models with and without adjusting for baseline utilization rate, clinical site, and comorbidities (eAppendix Tables 7-9). We investigated additional cut points between high and low categories for both CHW and CM exposure. We found that results were consistent when using a 50th percentile cutoff for CHW contacts compared with the original 75th percentile threshold. Results remained consistent when using a 90th percentile cutoff for CM contacts compared with the NCQA standard, which was near the 50th percentile (eAppendix Tables 10-12).

We suspect that other care management programs employ similar intervention approaches. Therefore, future programs should test whether structured, evidence-based, disease-specific protocols within an all-condition model reduce healthcare utilization and cost of care. Such programs may benefit from incorporating standardized guidance on frequency of patient contact that is based on clinical disease state(s), barriers, and responsiveness to program intervention.

CONCLUSIONS

Evaluation of the J-CHiP care management program provides a meaningful addition to the literature as a real-world, all-condition program implemented in a high-risk population within a large healthcare organization. It raises new questions about the utility of a nonspecific, unstructured approach to care management among Medicaid and Medicare patients. The value of this evaluation is that the results can be used to inform decisions about program effectiveness and quality improvement opportunities.20

Acknowledgments

The authors would like to thank the patients and staff who participated in this program, and Sonia Munn, MSN, RN; Shannon Murphy, MA; and Eric Bass, MD, MPH, for their contributions.Author Affiliations: Department of Epidemiology (HSL, PLE, HCY, LJA) and Department of Health, Behavior, and Society (PLE, HCY, FH-B), Johns Hopkins Bloomberg School of Public Health, Baltimore, MD; Welch Center for Prevention, Epidemiology, and Clinical Research, Johns Hopkins University (HSL, PLE, HCY, ND, LJA, FH-B), Baltimore, MD; Division of General Internal Medicine, Johns Hopkins School of Medicine (AA, HCY, ND, LJA, FH-B), Baltimore, MD; Johns Hopkins HealthCare (LA, LD, FH-B), Glen Burnie, MD.

Source of Funding: The project was supported by funding from Johns Hopkins HealthCare and by grant number 1C1CMS331053-01-00 from HHS, CMS. Some contents of this publication were made possible by the Johns Hopkins Institute for Clinical and Translational Research, which is funded in part by grant number UL1 TR001079 from the National Center for Advancing Translational Sciences, a component of the National Institutes of Health (NIH), and NIH Roadmap for Medical Research. Dr Lalani received graduate tuition support from the Gates Millennium Scholars Program. Additional authors were supported by a National Institute of Diabetes and Digestive and Kidney Diseases Diabetes Research Center grant (P30DK079637).

The contents of this publication are solely the responsibility of the authors and do not necessarily represent the official views of HHS or any of its agencies. The research presented was conducted by the awardee. Results may or may not be consistent with or confirmed by the findings of the independent evaluation contractor.

Author Disclosures: Ms Andon and Drs Dunbar and Hill-Briggs are employed by Johns Hopkins HealthCare, which received funding from the Center for Medicare and Medicaid Innovation for this program. The remaining authors report no relationship or financial interest with any entity that would pose a conflict of interest with the subject matter of this article.

Authorship Information: Concept and design (PLE, HCY, LA, LD, FH-B); acquisition of data (PLE, ND, LA, FH-B); analysis and interpretation of data (HSL, PLE, AA, HCY, ND, FH-B); drafting of the manuscript (HSL, PLE, ND, FH-B); critical revision of the manuscript for important intellectual content (HSL, PLE, AA, HCY, LA, LJA, FH-B); statistical analysis (HSL, AA); obtaining funding (LD, FH-B); administrative, technical, or logistic support (LD, LJA); and supervision (PLE, LD, LJA, FH-B).

Address Correspondence to: Felicia Hill-Briggs, PhD, Welch Center for Prevention, Epidemiology, and Clinical Research, Johns Hopkins University, 2024 E Monument St, Ste 2-518, Baltimore, MD 21205. Email: fbriggs3@jhmi.edu.REFERENCES

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Association of Care Management Intensity With Healthcare Utilization in an All-Condition Care Management Program